Quarterly Policy Revisions - Level 2
Erie 1 BOCES Policy Services provides information to districts to assist them with updating and maintaining their own Policy Manuals. Districts will receive an email notifying them that a new quarterly summary of suggested revisions may be viewed in Policy Services' SharePoint. The suggested revisions are based on a review of law, regulation, guidance, and best practices impacting Policy Services existing sample policies. Revised policies will be included with the quarterly summary with marked changes identified in the text of the policy for ease of review. If a policy is substantially revised, only a clean copy will be provided. As part of this service, subscribing districts will also receive our Monthly Policy Updates at no additional cost.
Current and past Quarterly Policy Revisions are available in Policy Services' SharePoint.
Four times per year, districts will receive an email notifying them that Quarterly Policy Revisions are available to be viewed in Policy Services' SharePoint. The Quarterly Policy Revisions will include a:
- A cover letter with a summary explaining the rationale for each of the suggested policy revisions;
- A "marked" copy of each policy; and
- A "clean" copy of the same policies with the suggested revisions incorporated.
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The district will provide Policy Services with current contact information (full names and titles, telephone numbers and email addresses) of up to three designated district officials to receive notice when Quarterly Policy Revisions have been uploaded to SharePoint. The district must contact Policy Services immediately if this information changes to ensure uninterrupted receipt of the Quarterly Policy Revisions. The three designated district officials will be the same as those selected to receive the Monthly Policy Updates.
The three designated district officials will receive an email notifying them that new Quarterly Policy Revisions are available in Policy Services' SharePoint. Districts must utilize Policy Services' SharePoint to access Quarterly Policy Revisions. Districts must select at least one of the designated district officials, as outlined above, to download the documents from SharePoint and distribute them to district staff and/or board members as needed.
If a district is subscribed only to Quarterly Policy Revision and adopts a suggested revision to policy included as part of the Quarterly Policy Revisions or a Monthly Policy Update, it is the district's responsibility to update any paper or electronic versions of its Policy Manual. This includes any versions on the district's website.
Districts may contact their assigned policy coordinator to ask questions and/or request a limited number of sample policies. Districts should develop and follow a system of periodic policy review using the Quarterly Policy Revisions and the Monthly Policy Updates to as part of their process to ensure that their Policy Manuals remain up to date with law, regulation, guidance, and best practices.
Policy Services will provide subscribing districts with Quarterly Policy Revisions four times per year. The Quarterly Policy Revisions will include a cover letter with a summary of the suggested revisions, "marked" copies of the policies revised, and "clean" copies of the policies revised. The summary of the suggested revisions will provide a rationale for the revisions. The "marked" copies of the policies will show the suggested revisions on Policy Services sample policies with changes identified in the text utilizing different colored text. If a policy is substantially revised, only a clean copy will be provided.
Policy Services will email subscribing districts to notify them when Quarterly Policy Revisions are available for review in Policy Services' SharePoint. Policy Services will provide instructions on how to process the Quarterly Policy Revisions in SharePoint or upon request.
In addition to the Quarterly Policy Revisions described above, as part of this service subscribing districts will be assigned a policy coordinator. The policy coordinator will be available to answer district questions and/or supply a limited number of sample policies as requested.
Current and past Quarterly Policy Revisions are available in Policy Services' SharePoint.