BoardDocs Pro
BoardDocs is a comprehensive electronic governance tool designed to streamline agenda and policy management by enabling boards of education to upload, display, distribute, and house board of education documents online. Using BoardDocs, boards of education can create, revise, and publish agenda items and supporting documents, as well as the district’s Policy Manual. Boards of education are able to hold virtually paperless meetings with preparation time and effort greatly reduced. Information can be made public or kept confidential, accessible only to users with sufficient privileges. This service allows for archiving items and metasearch capabilities for anything stored by BoardDocs' secure server. Two different versions are available: BoardDocs Pro and BoardDocs LT. BoardDocs Pro, the more robust version and meant for larger districts, adds an online voting feature, distribution of confidential newsletters, and other library features.
With BoardDocs Pro, districts have the option to work directly with BoardDocs or to receive additional support through Policy Services. This additional support means that Policy Services will be assigned as the "Policy Publisher" and will upload, format, and maintain district policies within BoardDocs. If desired, districts can add on the Policy Services Support Option (Co-Ser 659.403) for an additional cost.
BoardDocs Pro is a service that provides districts with a quick and easy way to manage documents associated with governance through state-of-the-art, cloud-based technology. The result is a document workflow and information solution that provides for the electronic collection, management, and distribution of governance documents.
BoardDocs Pro features everything in BoardDocs LT:
- Create, manage and publish meeting agendas, policies, and supporting documents
- Archive meetings, minutes and related documents for access by all stakeholders
- Manage policies through the entire lifecycle
- Take minutes and record voting
- Search publicly shared agenda and policy information from other public governing bodies
- Easily associate video or audio with each meeting and index individual agenda items to any part of the video
- On-site Training and 24 x 7, Toll-free, US-based Technical Support
- 24 x 7, Secure, Power-redundant Hosting with Daily Backups
- Up to 20 Years of History with DVD Archiving of Data beyond 20 Years
Plus:
- Advanced workflow to distribute agenda item creation, approval, and collaboration throughout the organization
- Track progress on strategic plans and goals
- Powerful Meeting Control Panel to track, share, and record board actions, including motions and voting in real time through the Scoreboard
- Provide access to reference documents in the library
- Utilize the actions collected during the meeting to generate minutes, attach them for adoption by the board, and automatically release to stake holders
Districts may also participate in other Policy Services such as the Quarterly Policy Revisions (Level 2) or the Policy Audit (Level 3), but are not required to do so.
For districts starting their initial year with BoardDocs Pro, a one-time start-up fee ($1,000) may be required in the first year.
The district will contact Policy Services to discuss their current commitment with or interest in BoardDocs. A demonstration of BoardDocs may be requested.
Districts that are interested in working with BoardDocs, may elect to contract with Erie 1 BOCES to receive their BOCES aid on this service. Districts are not required to be current Erie 1 BOCES Policy Services customers to contract for this service. Policy Services will arrange for a demonstration of BoardDocs upon request.