Applicant Tracking

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The Applicant Tracking system provided by PowerSchool Group LLC, allows districts to efficiently manage job applications and the hiring process by creating a paperless system. Districts use a software package and highly searchable database to collect, track and retrieve job applications. Employment candidates complete and submit their application to the district online. Candidates may also request to have their college credentials imported to the secure Applicant database by their College Placement offices. When job vacancies in the district arise, authorized school district personnel may use the system to post the positions for prospective applicants to view. Teacher Certified and Civil Service application modules are available.

Details Requirements Responsibilities Service Level Agreement

This application is available to all districts via the Internet. Data is stored on a server at PowerSchool. Districts build a certificated applicant database by encouraging online application through job postings, advertisement and notifications to college placement offices, etc. Each district can have a link to the system on their district website.Optional Civil Service Application module available at cost.

Consortium agreement:

The Western New York consortium of Applicant Tracking schools make annual requests for form changes and help to determine the direction for enhancements to the system. Districts outside of the WNYRIC area can decide to join this consortium or begin a new consortium in their region. Each consortium must purchase a separate instance of the application to customize it for their region's needs.Districts in the consortium must agree to share in marketing efforts and associated costs.Possible additional charges for on-site consultation/training.

REQUIREMENTS:

Internet access for central office and building administrators.
Agreement to use the existing common application and job posting form as determined by the region's consortium.
License pricing for Licensed Product is based on student enrollment at the Licensed Sites.

DISTRICT RESPONSIBILITIES:

Internet access for central office and building administrators.
Agreement to use the existing common application and job posting form as determined by the region's consortium.
License pricing for Licensed Product is based on student enrollment at the Licensed Sites. If an increase in student enrollment in excess of five percent (5%) occurs at the Licensed Sites, then Licensee shall pay additional license and support fees to PowerSchool in accordance with PowerSchool’s invoice.
Designate a contact person for communication with the WNYRIC.
Notify the WNYRIC if the contact person changes.
Work toward consensus with other consortium members for all common system usage decisions.
Require administrator attendance at training.
Promote use of the system with district administrators, potential applicants, and candidate resources (e.g. college placement offices).
Share in the responsibility and cost of marketing, as determined by the consortium members.
Maintain system security.
Inform the WNYRIC of any problems, difficulties, or training needs.

END USER DISTRICT LICENSE AGREEMENT

WNYRIC RESPONSIBILITIES:

Provide an interactive, intuitive web-based system for applicant tracking.
Web-based documentation and HELP capability.
User IDs and default passwords per district.
Email registration facility to assist any user who forgets a password.
Unlimited telephone support to answer questions or investigate problems.
Liaison with vendor for additional problem resolution and change requests.
Maintain documents common to all districts in the consortium, i.e. application, confirmation email and job posting form.
Provide 1 day of training for administrators in a classroom setting. The days needed to complete this training depends on number of administrators attending. Additional days of training at per diem rate.
In subsequent years, the WNYRIC will provide 3 hours of online support.
Provide a means for purchasing necessary hardware and software to be utilized with this service.
WNYRIC Service desk is available Monday through Friday from 7:00 a.m. to 4:30 p.m. For assistance, call (716) 821-7171 Option 2, 1-800-872-0780 Option 2 or e-mail us at Servicedesk@e1b.org.
WNYRIC staff maintain strict confidentiality while performing their duties for this and all services.

Data Backup:

All PowerSchool Hosted applications reside in secure facilities committed to meeting or exceeding Uptime Institute Tier III standards. The data centers reside at PowerSchool site(s) or reputable third-party hosting providers that meet or exceed the same standards.
PowerSchool Hosting service includes backups of all system and application environments. Database backups are structured to allow full recovery of the application environment and data in the event of a disaster. In addition, database backups allow for point in time recovery in the production hosted environments for all customer applications.
Disaster Recovery and Data Continuity plans exist for all PowerSchool Hosting Data Centers. The Disaster Recovery and Data Continuity plans are reviewed and updated on a quarterly basis.