Policy Services Support - Upload and Format Policy Manual into BoardDocs
This one-time service is designed for those districts that contract for BoardDocs through another BOCES, but wish to have Policy Services provide additional policy support by uploading the District's Policy Manual into BoardDocs. This Policy Services Support option means that Policy Services will be assigned as the "Policy Publisher" and will upload and format the district's policies within BoardDocs. Policy Services will not maintain policy manuals developed by another policy provider.
This Policy Services Support Only service is ideal for those districts that have recently completed the development of a Policy Manual with Policy Services and would like assistance with uploading the Policy Manual into BoardDocs, even though they contract for BoardDocs through their local BOCES or directly with BoardDocs. However, Policy Services will also upload and format an existing Policy Manual within BoardDocs, if it is available as a Word document. This service includes not only the upload of the policies into BoardDocs, but also the formatting necessary for an organized and professional appearance within BoardDocs.
For districts that do not have a recently completed Policy Manual with Policy Services or that do not have their policies available electronically in a Word document, an additional fee may be applied to convert a paper copy or PDFs into an acceptable format for upload into BoardDocs. This additional fee would be billed as a Special Project at a cost determined by the scope of the project. This fee is necessary to offset the time and labor costs necessary to manually transfer the individual policy documents into BoardDocs. Policy Services does not review or provide feedback on manuals that are sent for upload to BoardDocs.
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The district will contact Policy Services to discuss their current commitment with BoardDocs and the feasibility of contracting for this additional support option. Districts will provide a copy of their Policy Manual to their policy coordinator to be uploaded into BoardDocs. Policy Services will provide instructions on how to submit a manual for upload to BoardDocs.
Districts that have already obtained BoardDocs through their own BOCES or through BoardDocs directly, but choose to have Policy Services provide additional supplort for the upload and formatting of their Policy Manual into BoardDocs, may elect to contract with Erie 1 BOCES and receive their BOCES aid on this service. Generally, districts would also be participating in other Policy Services such as the Quarterly Policy Revisions (Level 2) or the Policy Audit (Level 3).